Inventory
Stock on hand, lots and fulfilment.
From Advanced
Procure-to-pay
From request to payment, every step matched.
Requisition, approved purchase order, goods receipt, three-way matched bill and payment – with returns, credits and the goods-received-not-invoiced account reconciled.
Approved before anyone buys
Requisitions and purchase orders go through an approvals inbox. An approver can send one back with a reason, and bills held for a decision wait in the same place.
Every order, received and billed, at a glance
Each purchase order shows its progress from draft to received, and what was ordered, received, billed and is still to bill – line by line.
Three-way match that holds what does not fit
Vendor bills are matched against the order and the receipt. When something does not match, the bill is held and the reason is shown.
Vendors with their own pages
Every vendor has a page of its own. Suspend and reinstate a vendor with a note, and measure price agreements against what orders actually paid.
Everything in this module
Procure-to-pay, in full.
- Purchase requisitions
- Purchase orders with approvals
- Send back with a reason
- Goods receipts (GRN)
- Returns to vendor
- Three-way matched vendor bills
- Bills without an order, always approved by AP
- Bills covering several orders
- Correct a held bill in place
- Vendor credits by amount or quantity
- Vendor payments and prepayments
- Vendor price agreements
- Attachments on orders and bills
- Document numbering per document type
- GRNI report and reconciliation
- Purchase price variance tracking and clearing
All included from the Advanced pack.
Related features
Works hand in hand with.
Finance, GST & close
The ledger, GST, statements and month-end.
Basic + Growth
Billing & invoicing
Quotes, orders, invoices and approvals.
From Basic
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Book a 30-minute demo and see Cortex Ledger with your own questions.